PART-TIME OFFICE ADMINISTRATOR

GUMA Architects, LLC is looking for an experienced Part Time Office Manager to join its CNMI location.

Job description:

  • The successful candidate will take on a diverse role supporting a dynamic creative team with Office Management, HR, Secretarial and Financial duties.

  • Coordinate and oversee the day-to-day smooth running of the studio

  • Support senior members of the team

  • Generation of Statements of Qualifications and Project Proposals

  • Scanning, filing and copy writing for partners

  • Archive Management

  • Answering in-coming telephone calls

  • Administrative bookkeeping and coordination with Accountant

  • Recharging expenses and invoicing clients

  • Preparation of monthly reports for bookkeeper

  • Maintenance of the company manual

  • Organizing regular CPD/RIBA approved training sessions to meet requirements of all members (and the catering for any training taking place at the office).

  • Logging all holiday and sickness

  • Informing book keeper of any new starters/leavers

  • Managing stationery suppliers, printing contracts, office machinery accounts

  • Ordering all company stationery for Guam and CNMI Locations (business cards, headed paper etc)

Skills necessary:

  • Ability to juggle the needs of multiple Principles effectively

  • Excellent interpersonal, secretarial and IT skills

  • At least 2 years’ experience in a similar role within the creative sector

  • Experience with Technical Writing

  • The right person would be a proactive self-starter who can quickly take on the duties required working within a dynamic team

  • Good Initiative

  • Team Player & Friendly ‘Can do’ Attitude

  • Professional Demeanor & Client Facing

  • Telephone Manner

  • Eye for detail & Organized

  • Advanced IT Office Skills (MS Office Suite, Adobe Creative Suite)

  • This role would be for someone legally eligible to work in the CNMI

About the company:

  • 20 - 25hrs per week

  • Additional Hours as Required

  • Studio Environment with virtual coordination between multiple locations

  • A hands-on environment with a collaborative team

  • Great studio environment with a very friendly atmosphere to work in

ASSOCIATE ARCHITECT / JOB CAPTAIN

Associate Architects are logical and critical thinkers with an eye for detail and design, and an ability to solve problems efficiently. They are highly organized multi-taskers who embrace flexibility and can prioritize many different duties and projects at once. They have no problem meeting deadlines and are capable of communicating effectively with their clients and working as part of a team.

Function of Job:

Under general supervision of the Architect, to develop/coordinate documents for functional programming, construction cost estimating, design and construction, and to provide design management for a variety of renovations and new construction projects.

Characteristic Duties and Responsibilities:

  • Confer with clients, as assigned, to identify requirements and develop statements of program.

  • Prepare preliminary plans/cost estimates based on programmatic requirements.

  • Prepare detailed design/construction documents.

  • Provide project management for selected assigned projects from preliminary planning through construction administration.

  • Assist in the review of design/construction documents prepared by others.

  • Select furnishings/finishes for a wide range of applications.

  • Provide support to Staff Architect and other administrators on special projects.

  • Maintain library of manufacturers' information, samples, and manuals.

  • Regular, consistent and punctual attendance. Must be able to work evenings, weekends, variable schedule(s) as necessary to meet the needs and goals of the business.

  • Perform other related duties, as assigned.

Minimum Acceptable Qualifications:

  • Bachelor’s degree in architecture or Associate’s degree or equivalent discipline with 2 years of experience

  • Must have 2+ year experience working with AutoCAD. Proficiency in Revit is preferred.

  • Having experience producing construction documents

  • Showing internship and/or professional experience with an architecture firm, preferred

  • Must have Intermediate MS Office experience (Word, Excel, PowerPoint)

  • Proficiency in Adobe Photoshop required, Adobe Illustrator and InDesign preferred.

  • Enrollment in IDP / AXP and eagerness to meet requirements for a path to licensure is a plus.

  • Must have and maintain current valid driver license

Work Environment:

  • Must be able to work in an environment that requires constant sitting, bending, climbing stairs, stooping and standing during a shift of eight or more hours as needed based on job site

  • Work on computer/laptop and use of keyboard, phone, copy machine, mouse during a shift of eight or more hours as needed

  • Work in different room temperatures in and out of the office

Job Type: Full-time

Experience:

  • Microsoft Office: 5 years (Preferred)

  • AutoCAD: 2 year min

  • Revit: 1 year (Preferred)

  • Adobe Photoshop / InDesign / Illustrator: 1 year (Preferred)

Education:

  • Associate / Bachelors degree in Architecture or Equivalent